HubiCare
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Built in Minnesota

One system for the whole program, in your families' languages.

HubiCare runs the door, the classroom, the office and the family app for child care centers, public and charter schools, after-school programs and camps, and tutoring and enrichment programs. Licensing rules come built in.

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Quote-only pricing. No credit card, no self-service signup.

The director's Today board: who is here by room, live ratios and what needs attention. Invented names.

Who it is for

Much more than daycare software.

HubiCare uses your program's own words and turns on the parts you need. Choose yours.

A day with HubiCare

From the door to the family's phone to the invoice.

These are HubiCare's real screens, drawn with invented names.

  1. At the door

    A family types its code on the tablet, picks who is signing, and taps in. Works without internet; syncs when it is back.

    The door tablet: the family code keypad, large keys, in the site's language.

  2. On the family's phone

    Meals, naps, activities and messages, in the family's language, with a tap to report an absence.

    The family app on a phone: today's report and a message from the teacher. Invented names.

  3. In the office

    Invoices from the fee plan, subsidies and sibling discounts applied, autopay by card or bank.

    An invoice as a family sees it: the plan, discounts and subsidy, what is due, autopay. Invented numbers.

Languages

Change the language and see HubiCare in yours.

The website, the app and the family app speak the languages of Minnesota's families. The door tablet speaks 25 more.

All languages
  • EnglishEnglish
  • SoomaaliSomali
  • اردوUrdu
  • العربيةArabic
  • EspañolSpanish
  • KiswahiliSwahili
  • አማርኛAmharic
  • Afaan OromooOromo

Licensing

Built for the inspection, not just the day.

Minnesota's child care rules are built in as rule packs, and each site follows the pack for its own license type.

  • Ratios and training

    Live ratios by room against Rule 3, Rule 2 or chapter 142H, and training due dates with the hours counted for you.

  • Records that hold up

    Incident reports, medication logs, drills and checklists are signed with a timestamp and a fingerprint, then locked.

  • The inspection packet

    One export for a licensing visit, and a read-only inspector link that expires.

Compliance tracker

License renewals and inspection prep, with reminders.

For licensed child care centers: HubiCare keeps track of what licensing checks and reminds owners and directors before it’s due.

  • License renewals

    Each license with its agency, number and expiration date, a renewal checklist, the certificate on file, and reminders from 120 days out.

  • Staff trainings

    Training due dates, in-service hours, and first aid and CPR expiry, with alerts for directors.

  • Background studies

    Background study dates for every staff member, and who is missing one or expiring soon.

  • Inspection prep

    A printable compliance summary per site, the inspection packet, and in Minnesota an “Am I inspection-ready?” checklist.

Home care agencies and group homes: coming soon. Not available yet.

See all features

Security and privacy

Your data stays yours.

Every organization's records are walled off in the database, sensitive fields are encrypted, directors use two-step sign-in, and every view of a child's record is logged.

How HubiCare protects data

Looking for something specific?

One page for each thing people ask us about.

The Minnesota files and rules, the family app in your families' languages, and the sign-in and billing each kind of program needs.

See HubiCare for your program

Tell us about your program and we will reply with a quote and a time for a short walkthrough. Pricing depends on your program's size.

No self-service signup: every program is set up with a person from HubiCare.

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